Wazi Invoicing: guest and account workflows

Create and review a document

1. Open the free invoice builder and choose Invoice, Quote or Estimate Quote.
2. Enter your business and client details, then review the document reference and dates.
3. Add the line items, currency, discounts, tax and payment details that apply to your transaction.
4. Review Preview and download the PDF. Open the exported file before sending and keep a copy.

Is the invoice generator free?

Yes. You can create an invoice, quote or estimate and download a PDF for free. No credit card is needed. Guest PDFs include Wazi branding; a free Wazi account lets you remove it.

Do I need an account?

No account is needed to edit, add your logo, print, download or share a PDF. Create a free Wazi account to remove Wazi branding, save documents or host a 30-day invoice link.

Can I create a quote or estimate instead?

Yes. Use the document type selector at the top of the document to choose Quote or Estimate Quote. Review the dates, items and terms before downloading.

Can I download my invoice as a PDF?

Yes. Enter your details, check the Preview, then choose PDF. You can download without signing up. Check the downloaded document before sending it to your client.

Can I share a PDF without an account?

Yes. Choose Share to send the PDF as an attachment through your device’s share menu, including WhatsApp where supported. If your browser cannot share files, download the PDF and attach it to your message yourself.

Can I share a link to a hosted invoice?

Yes, with a free Wazi account. Save an invoice, then create a hosted link from Share. Anyone with the link can view the invoice for 30 days, unless you revoke it earlier. Hosted links are available for invoices, not quotes or estimates.

Can I add my company logo?

Yes. Select Add your logo in the public builder and upload your image. No account is needed.

How do I remove Wazi branding?

Select Remove branding (free) beneath the Wazi attribution in your document. Create a free account or sign in to remove the branding, then download your PDF again.

Which currencies are supported?

Choose from 30 African currencies, including ZAR, NGN, KES, GHS, EGP and both CFA francs, plus international options such as USD, EUR and GBP. Selecting a currency changes the document currency; it does not convert prices for you.

What happens to my draft and saved documents?

The public builder remembers your guest draft, company details, logo and colour in this browser on this device. They remain when you close the tab and return, but clearing site data or using another browser or device will not bring them back. Browser storage is not a backup: download a PDF to keep a copy. To save documents to your account and sync them, sign in to Wazi and choose Save.

Keep the document and your records consistent

• Choosing a currency does not perform exchange-rate conversion.
• A suggested guest invoice reference is not globally reserved. Check your own register.
• Check the actual due date independently of the payment-term label.
• An invoice is a request for payment; it is not a receipt.
• A downloadable PDF may not satisfy every local tax or electronic-invoicing requirement.

• Invoice numbering
• Invoice versus quote
• Payment terms